Mary Jacobs Events
|Posted on January 31, 2019 at 1:45 PM||comments (2829)|
I see it all the time...a couple decides to do a tent wedding in an open field or a barn. Then they hire a catering company and pick a package without bringing the caterer to the venue or property first. After a while, a site visit happens and the reality sets in...you will now need $5,000 in rental equipment, tents and generators to accomplish the menu you have selected and accomodate all of the vendors you have hired. Or, worse...the caterer tells you that it is simply not possible to accomplish your dream with what you have provided them. and you don't have any more money in the budget to fix it...now what?
Well....if you don't know The Doctor or Marty McFly...some changes are going to have to be made and fast!
If you are dreaming of a barn or tent wedding and haven't gone down the rabbit hole yet....
1. INVOLVE YOUR CATERER FROM DAY 1! If you want a 5 course menu and delicately assembled platings, then make sure you have the budget and space to give them the tools they need.
2. ASK THESE QUESTIONS about rentals, kitchen space, power supply available, potable water., restrooms, noise ordinances, parking restrictions, rain plans, insurance riders..the list goes on and on...BEFORE you give a deposit anywhere.
OR......HIRE A PLANNER BEFORE YOU DO ANY OF THIS AND THE ISSUES WON'T ARISE. Trust me when I tell you that I have a list of about 200 items I check on every time I go see a venue. Someone needs to be able to help you establish how much and what kind of power is needed where. What tent sizes to use and which ones won't work. Do you know what size kitchen tent suits what kind of menu? Did you know that many venues are banning industrial coffee urns due to the amount of power they pull and how to deal with this? Soooooo many things to think about and soooo many catastrophes that can be avoid if all of the plans A, B, C-Z are put into place ahead of time.
|Posted on May 11, 2018 at 12:10 AM||comments (6766)|
Oh the timeless question of "What do we serve for dinner?" The truth is that the unending options are mind boggling and can overwhelm even a seasoned vet. So where do you start? Well...here are my top 5 tips for picking an appropriate menu:
- Mind your own budget! Keep in mind that Off Premise catering is always more expensive (so if you are getting married in a tent or venue that does not offer catering on site). So before you start thinking food, make sure the venue you choose allots for enough money to feed everyone. Keep in mind that the bar accounts for 25%-40% of your per person price, so before you add that top shelf open bar make sure it doesn't force you to serve pizza and wings.
- What kind of feeling is your event? So for instance, if you are getting married in a formal ballroom...a BBQ buffet where guests are eating ribs with their hands is really not appropriate. Match the level of formality of your menu to the level of formality of the venue.
- Food Counts are going to drive you nuts. If you decide to give your guests choices (your remember from every wedding in the world...beef, chicken, fish...ugh), remember that you will be responsible for not only getting all your RSVP's together, but also getting the exact number of each food selection to provide to your caterer. Now of course, a great wedding planner will take care of that for you...but overall it's annoying and not to mention do you think your guests really want to decide what they want for dinner 2 months before they eat it? If you really have your heart set on a "Plated" option...go with a Duet Plate...you'll thank me later!
- Food Stations are super fun and SUPER pricey. Stations Style weddings can be an absolutely great way to blend different cultures, tell the story of your relationship or just keep the night more relaxed and fun. They can also bust your budget wide open. Get all the details of pricing from your caterer before you set your heart this type of service. Buffets can do a lot of the same things at a much lower price. Be sure you work with your venue and caterer TOGETHER. Just because you want stations, doesn't mean they will fit in your room with your guest count, bars, memory tables, photo booth etc.
- Finally...Mary what is your favorite type of service???? Hands down, Family Style Dining is my absolute favorite for weddings. In this type of service, each table gets serving platters/bowls of multiple items to pass, share and enjoy. You get all the benefits of a buffet, in a more formal manner. This is a great way to get guests at tables to talk and engage each other and you still don't have to deal with specific food counts...win, win!
|Posted on June 11, 2014 at 2:25 PM||comments (2018)|
Contrary to popular belief, a wedding doesn't have to cost tens of thousands of dollars to be stunning and absolutely unforgettable. There may be some negotiations and challenges to face, but anything is possible with the right set of eyes and the knowledge and guidance you need.
Establish your priorities: In other words, what aspects of the day are most important to you i.e. photographs, flowers, food...what specific parts of the day should have concentration of your funds.
Gather your resources: Establish an overall budget of what you both feel comfortable spending on your big day, keeping in mind that though the day is one of the most important moments of your life...your life will still be there the day after. Don't go into your marriage with a huge debt from your wedding day.
If funds are limited: Look for venues that include as much as possible in their packages. So instead of looking at venues that basically just provide the shell, look for those that include things like tables and chairs, linens, ceremony etc. The more you have to bring in from the outside, the higher and higher your cost is going to climb. Look also to eliminate small extra's that won't be noticed...expensive favors, extensive cocktail hour foods etc.
Consider alternatives: Speak to your planner for ways to accomplish the look and feel you are dreaming of in a different way. For example, a recent bride of ours dreamed of a big outdoor wedding in a garden setting. The budget just wouldn't allow for all the rentals etc. that would have been needed, so we were able to find her a beautiful venue with sprawling gardens on site where the bride and groom could do all of their portraits and a deck overlooking them where the guests could enjoy their cocktail hour. The reception space itself had floor to ceiling windows so the room creating much the same feeling. The venue, as opposed to the outdoor site, provided an all inclusive package that fit perfectly into the couple's budget.
*Contact our team today for lots more ideas on how to cut costs and create the wedding of your dreams!!!*